If your organisation is struggling to realise benefits from investment, Equal Bytes can help you create success with our tailored “Business Case Framework”.

Our Business Case Framework is based on years of experience using:

The following outlines the steps of our Business Case Framework and how we tailor it to your needs

1. Define

1 – Define

Successful investments are a considered reaction to an identified or emerging problem or when an opportunity presents itself.

We work with you to:

Define Problems that need addressing

Validate that the problem is real

Specify the benefits that will result from addressing the problem


Preliminary Business Case

2. Analyse

2 – Analyse

Investments are often shaped with too little analysis or understanding of the benefits expected to be produced.

We work with you to:

Analyse evidence that supports the problem and/or opportunity

Identify the KPIs and measures and potentially targets and timelines that the investment will need to deliver

Specify how the delivery and benefits will be measured and reported


Benefits Management Plan

3. Decide

Read more about our Project Prioritiser below

3 – Decide

Investment decisions are typically complex. There are a range of factors that can influence why a problem exists, and when and how to best address it.

We use an Investment Logic Map and our Project Prioritiser to identify which response option would best address the identified problem and achieve the expected benefits.

We work with you to:

Align the benefits, problems and opportunities to determine the best mix

Identify risks and assumptions that need to be considered


Options Analysis

Full Business Case

Risks Assumptions

Change Management

4. Implement

4 – Implement

As a project proceeds it is critical that it is being assessed to ensure that the problem will be addressed and the benefits realised for the costs requested.

We work with you to:

Monitor the project to ensure the benefits will be delivered

Undertake gateway reviews to ensure the project is on track


Project & Change Management Plans

5. Realise Benefits

5 – Realise Benefits

Once a project has been complete there is the tendency to forget about managing the benefits. Especially as the project team is often disbanded and working on other projects.

We work with you to:

Implement the benefits realisation plan

Track benefits and make adjustments as required


Benefits Tracking

6. Review

6 – Review

An often overlooked part of a project is a review or Project Implementation Review. Reviewing and importantly learning is critical for future project success.

We work with you to:

Conduct reviews of the business case and project process

Assist to implement changes immediately – we find that if you wait or just document improvements then changes from learnings are normally not implemented


Continual Improvement

Our consultants have used the Business Case Framework to assist many organisations including:

Carey Grammar

The Project Prioritiser combined with our expertise can provide a clever way to decide and align project activities making it a more effective to govern projects.

The costs and benefits used to prioritise a project can directly feed into the Business Case, Project Management, Change Management and Benefits Realisation. This increases the alignment between all the plans and is more likely to result in project success and benefits being delivered. Equal Bytes can provide valuable assistance, based on our years of experience and our expertise, in all these areas. 

Project Prioritiser allows the ranking of projects against each other, based on an organisation’s specific benefits and costs criteria. It ensures that projects which deliver the highest benefits, for least amount of cost, are given the highest ranking.

Many organisations, which appear to have mature project prioritisation processes and governance, still end up with too many projects in their portfolios, with projects that fail to produce benefits and with obsolete projects being implemented. Many use weighted criteria spreadsheets, prioritisation matrices and vendor tools that are simply not good practice.

We first encountered these problems in 2003 and consequently developed our prioritisation tool based on Analytic Hierarchy Process (AHP) ranking. This tool “Project Prioritiser“ is suitable for any organisation to use.

The Project Prioritiser tool, combined with our expertise, experience and guidance, will provide a powerful and consistent project prioritisation process that allows the ranking of projects based on cost and benefits and alignment to business strategies and directions.

The Prioritiser enables you to


Single use license is $995 with additional cost per user of $195.

Maintenance per year per user is $195.

Additional costs for setup, configuration and training.

We also offer coaching and governance services as required.

Contact Equal Bytes for further information or demonstration